Privacy Policy

WOTS is a multitenant solution designed to serve many of the teams and clubs in a generic manner. All teams and clubs within the WOTS system are called tenants.

Tenant ownership

WOTS defines separately user accounts, who are responsible for teams ensuring they are following WOTS rules including mentioned in this document, following WOTS purpose and philosophy. Such user accounts exist in each team and are named as owners of the tenants (teams).

The user who registered the team becomes its sole owner. The user has full rights to the tenant settings including the right to invite more owners to the tenant. Such, the tenants may have multiple owners sharing the above mentioned responsibilities. Any of the team owners may accept possible tenant privacy policy changes.

What data do we collect?

WOTS maintains a central repository of all registered users across all of the tenants. The repository as a limited set of information about users including:

  • Name
  • Email address
  • IP address

Additionally, tenants may require users to provide birthday, phone number and home address.

How do we collect your data?

You directly provide WOTS with most of the data we collect. We collect data and process data when you:

  • Register with third party services such as Facebook and Google.
  • Voluntarily complete a customer survey or provide feedback on any of our message boards or via email.
  • Filling in forms within tenants with information, leaving comments or any other marks.
  • Use or view our website via your browser’s cookies.

How will we use your data?

WOTS collects your data so that we can:

  • Authorize you and serve your account to the tenants.
  • Communicate with you as requested by you or the tenants, of which you are the member of.

Tenants may collect additional information such as birthday, home address, participations in events, information captured during messaging and surveys, etc. WOTS does not use that information on its own. Contact tenant leadership for information about usage and disposition policy of such data.

How do we store your data?

WOTS securely stores your data at the servers within the European Union.

Your data is deleted after three years of inactivity in the system unless any of the tenants has information stored which links your records or choosen to store tenant operational information for more than that period.


WOTS does not take any step to contact you for the purpose of marketing.

What are your data protection rights?

WOTS would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following (we may charge you a small fee for this service):

  • The right to access – You have the right to request WOTS for the list of tenants having your personal information.
  • The right to rectification – You may modify your name and email via any of the tenants endpoints.
  • The right to erasure – You have the right to request that WOTS erases your personal data, under certain conditions.
  • The right to restrict processing – You have the right to request that WOTS restrict the processing of your personal data, under certain conditions.
  • The right to object to processing – You have the right to object to WOTS’s processing of your personal data, under certain conditions.
  • The right to data portability – You have the right to request that WOTS transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email:


Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit our websites, we may collect information from you automatically through cookies or similar technology For further information, visit

How do we use cookies?

WOTS uses cookies in a range of ways to improve your experience on our website, including:

  • Keeping you signed in
  • Understanding how you use our website

When interacting with Facebook (such as using Like button of sharing content), the Facebook cookies are used.

What types of cookies do we use?

WOTS uses cookies so that we recognize you on our website and remember your previously selected preferences. A mix of first-party and third-party cookies are used.

How to manage cookies

You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, this will result in our system not to work for you.

Privacy policies of other websites

The WOTS website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.

Changes to our privacy policy

WOTS keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 1 August 2020.

How to contact us

If you have any questions about WOTS’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

Email us at: